Personal Assistant
We are looking for a highly organised, proactive, and professional Personal Assistant to provide executive, administrative, operational, and personal support to the Directors within a fast-paced luxury retail environment. This is a varied and dynamic role that requires excellent organisational skills, discretion, and the ability to manage multiple priorities while ensuring the smooth day-to-day running of business operation.
Key Responsibilities
Providing trusted, high-level support to the Directors by managing priorities and anticipating requirements.
Supporting decision-making through organization of information, follow-ups, and coordination.
Managing end-to-end travel arrangements including flights, hotels, transfers, visas, and detailed itineraries.
Coordinating complex international travel schedules and last-minute changes.
Managing complex calendars, scheduling meetings across multiple time zones.
Preparing agendas, taking detailed meeting minutes, and tracking action items.
Coordinating internal and external meetings, including showrooms and business appointments.
Coordinating with maintenance teams, cleaning companies, and external vendors to ensure all stores and offices operate efficiently.
Proactively identifying operational issues and ensuring timely resolution.
Liaising with suppliers and service providers to maintain high operational standards.
Managing orders for office supplies, cleaning products, and operational materials.
Monitoring inventory levels and coordinating with suppliers.
Managing contracts, agreements, invoices, and important documentation.
Maintaining structured digital and physical filing systems.
Acting as a primary point of contact between the Directors and internal/external stakeholders.
Coordinating with partners, landlords, service providers, and showrooms.
Managing personal tasks, external errands, and time-sensitive requests.
Supporting both professional and personal matters to optimize the Directors’ time.
Taking initiative to improve processes and workflows.
Managing multiple priorities independently with minimal supervision.
What we re looking for:
Diploma or degree in Office Management, or a related field is an advantage.
Experience in a Personal Assistant or Executive Assistant role, preferably supporting senior executives will be considered an advantage.
Exceptional organisational and time management skills.
Strong written and verbal communication abilities.
High level of discretion, professionalism, and trustworthiness.
Ability to anticipate needs and work proactively.
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Comfortable using digital calendars, communication, and document management tools.
Fluency in English is required; any additional language will be considered as an advantage.
What we offer:
Fixed salary
Friendly and supportive working environment
Opportunity to work closely with company CEOs
Staff discounts
Performance evaluations and bonus opportunities
Long-term career growth within a dynamic company
Employment Type: Full-Time
Working Hours: Monday to Friday
To apply for the position please send us your CV to hr@splash.com.cy or use the form below.